Office Secretaries

Secretaries learn most of their duties on the job. Some companies, like those in the legal and medical fields, may prefer a secretary who has taken classes specific to the industry, so he is familiar with the terminology and practices. A bachelor’s degree may be required for executive secretaries. Filing.

As such, executive assistants play a role in decision-making and policy setting. The executive assistant performs the usual roles of managing correspondence, preparing research, and communication, often with one or more administrative assistants or scheduling assistants who report to him or her.

Businesses of all sizes employ secretaries to help manage the front office and handle administrative matters. Duties of a secretary are often unseen by the public but can be vital to helping a company stay organized and on track. Do you think a career as an Office Secretary is for you? Secretaries, also called Administrative Assistants, work in all types of organization, from commercial to nonprofit, in all kinds of industries. Kara Jorges has been an Office Secretary in the legal field for nearly two decades.

An Office Secretary maintains the smooth running of an office through a variety of administrative and clerical duties. They handle office schedules, coordinate meetings and visits, organize files, answer phones and perform a huge array of other essential tasks. Office Secretaries generally work directly for organization or office management, and depending on their experience may also supervise other clerical staff.

A secretary who specializes in an industry, such as a medical or legal secretary, may command a much higher salary. Many front-office secretaries work their way up to executive secretaries, reaching higher pay levels along the way. Administrative Assistant’s and Secretary’s Handbook by James Stroman – Everything you need to know to be an effective Office Secretary. American Society of administrative Professionals – Loads of educational webinars, articles, and certification to build up Office Secretary skill-sets. The Association of Executive and Administrative Professionals – Take a free salary survey to find out what you might make as an Office Secretary, or find practical advice on various issues of interest to administrative professionals.

Secretaries often manage customer files and other records in an office. In a doctor's office, for instance, the secretary pulls each patient's file at the time of the appointment for the nurse or doctor. She replaces it when the appointment is over. Keeping files in alphabetical order and using a filing system for easy storage and retrieval are keys to successful file organization. The duties of a secretary or administrative assistant vary by industry and employer, but some tasks are common to many work settings.

The executive assistant also acts as the "gatekeeper", understanding in varying degree the requirements of the executive, and with an ability through this understanding to decide which scheduled events, meetings, teleconferences, or e-mails are most appropriate for allocation of the executive's time. In a business, many job descriptions overlap. However, while administrative assistant is a generic term, not necessarily implying directly working for a superior, a secretary is usually the key person for all administrative tasks, and often referred to as the "gate keeper".

We asked her to give us the inside scoop about the job. Here is what she told us. Her Majesty's Principal Secretary of State for the Home Department, normally referred to as the Home Secretary, is head of the Home Office and a senior Cabinet minister in Her Majesty's Government. It is a high profile position, one of the four Great Offices of State, and is widely recognised as one of the most prestigious and important roles in the British Cabinet. In the U.S.

An administrative or secretarial role can sometimes be a way into another profession, particularly those in the media or marketing; that is, many professionals in sectors such as marketing and the media start out in an administrative role and 'work their way' up. Similarly, university students and graduates often do short-term temp work as an administrator or secretary via a recruitment agency during the holidays or after graduating. This sort of office experience can be an asset on a CV. Personal Assistant and Office Manager – Network and exchange information with over 110,00 other administrative professionals. Executive Secretary Magazine – Read the latest news from the world of Executive Secretaries, and find out about training events and other great resources.

The lowest 10 percent earn less than $22,930. A secretary may enter the profession with only a high school diploma and computer skills.

In the case of executive secretaries, managers are now completing functions of a secretary on their own, or the secretaries can support more than one manager. Secretaries perform basic clerical, organizational and office responsibilities for a company, department or executive.

We analyzed several job listings to identify these core Office Secretary duties and responsibilities. Office Secretaries are employed in virtually every industry, particularly business, law, medical and education. Job growth for Office Secretaries is slow but steady. The Bureau of Labor Statistics estimates an increase in Office Secretary jobs of 3 percent through 2024, which will add over 100,000 additional jobs.

by Michael Page - 28/05/2019 It’s often said that an executive is only as good as their secretary or personal assistant. Handling the day-to-day administration for a person, team or network, a secretary is the “eyes and ears” of a company, privy to unique and powerful insights about the company culture, performance and future direction. The functions of a secretary are performed in an office setting, though secretaries also may work remotely. A career as a secretary is a full-time job that may require overtime and weekends, depending on the company.

Those executive assistants that work with corporate officers must be capable of emulating the style, corporate philosophy, and corporate persona of the executive for which they work. In the modern workplace the advancement of the executive assistants is codependent on the success of the executive and the ability of both to make the job performance of the team seamless whereas the job place evaluation is reflective of each other's performance executive secretary for now. In 1952, Mary Barrett, president of the National Secretaries Association, C. King Woodbridge, president of Dictaphone Corporation, and American businessman Harry F. Klemfuss created a special Secretary's Day holiday, to recognize the hard work of the staff in the office. The holiday caught on, and during the fourth week of April is now celebrated in offices all over the world.

It has been renamed "Administrative Professional's Week" to highlight the increased responsibility of today's secretary and other administrative workers, and to avoid embarrassment to those who believe that "secretary" refers only to women or to unskilled workers. In an effort to promote professionalism among United States secretaries, the National Secretaries Association was created in 1942. Today, this organization is known as the International Association of Administrative Professionals (IAAP). The organization developed the first standardized test for office workers called the Certified Professional Secretaries Examination (CPS). It was first administered in 1951.

Displayed here are Job Ads that match your query. Indeed may be compensated by these employers, helping keep Indeed free for jobseekers. Indeed ranks Job Ads based on a combination of employer bids and relevance, such as your search terms and other activity on Indeed. For more information, see the Indeed Privacy Policy Office AdministratorOFFICE SECRETARIES PTE. Orchard$1,800 - $2,500 a monthOur client is looking for an Office Administrator, to assist the Managing Partner with administrative cum accounts job scope.

Other titles describing jobs similar to or overlapping those of the traditional secretary are Office Coordinator, Executive Assistant, Office Manager and Administrative Professional. Secretaries and administrators help to keep an organisation running smoothly, taking care of the administrative and organisational tasks that make the organisation function. The job title ‘administrator’ and ‘secretary’ can be used interchangeably to describe the same role, or ‘secretary’ can be another, more old-fashioned name for a personal assistant or executive assistant. The largest difference between a generalized secretary and skilled executive assistants is that the executive assistant is required to be able to interact extensively with the general public, vendors, customers, and any other person or group that the executive is responsible to interact with. As the level that the executive interacts with increases so does the level of skill required in the executive assistant that works with the executive.

The Home Secretary is responsible for the internal affairs of England and Wales, and for immigration and citizenship for the United Kingdom. The remit of the Home Office also includes policing in England and Wales and matters of national security, as the Security Service (MI5) is directly accountable to the Home Secretary.[1] Formerly, the Home Secretary was the minister responsible for prisons and probation in England and Wales; however in 2007 those responsibilities were transferred to the newly created Ministry of Justice under the Lord Chancellor. A more skilled executive assistant (Grade / Band 4 to 6) may be required to type at high speeds using technical or foreign languages, organize diaries, itineraries and meetings and carry out administrative duties which may include accountancy. A secretary / executive assistant may also control access to a manager, thus becoming an influential and trusted aide.

Job opportunities for all secretaries and administrative assistants is projected to decrease 5 percent over the next decade, except for one category. This is primarily due to modern technologies that can help others prepare documentation and other tasks formerly carried out by secretaries.

Executive assistants are available for contact during off hours by new electronic communication methods for consultations. Specialized secretaries at higher level also include Medical and Legal Secretaries/Personal Assistants. The work of an executive assistant (sometimes called a management assistant) differs a great deal from that of an administrative assistant. In many organizations, an executive assistant is a high-ranking position in the administrative hierarchy. Executive assistants work for a company officer or executive (at both private and public institutions), and possess the authority to make crucial decisions affecting the direction of such organizations.

Incoming and outgoing mail and faxes all go through the Office Secretary. They open, review, sort and distribute the mail to the appropriate recipients. Office Secretaries also maintain email lists, and distribute information to staff. To keep an office running smoothly and efficiently, Office Secretaries perform many tasks.

There were about 4 million secretaries and administrative assistants in 2016 employed in every industry. Secretaries and administrative assistants in all fields earn a median salary of $37,230 as of May 2016, which means that half earn more, and half earn less. The top 10 percent of secretaries and administrative assistants earn more than $62,230.

Department of Defense, the title of military assistant (MA) or executive assistant (EA) is typically held by Army, Air Force, and Marine Corps colonels, lieutenant colonels, and senior majors and Navy captains, commanders and senior lieutenant commanders who are in direct support of the Secretary of Defense, Deputy Secretary of Defense and other civilian defense officials down to the level of a Deputy Assistant Secretary of Defense, as well as general officers or flag officers. With time, like many titles, the term was applied to more and varied functions, leading to compound titles to specify various secretarial work better, like general secretary or financial secretary. Just "secretary" remained in use either as an abbreviation when clear in the context or for relatively modest positions such as administrative assistant of the officer(s) in charge, either individually or as member of a secretariat. As such less influential posts became more feminine and common with the multiplication of bureaucracies in the public and private sectors, new words were also coined to describe them, such as personal assistant. A secretary’s salary significantly increases from entry-level to senior-level and can further increase with training in various skills.

Businesses of all sizes employ secretaries to help manage the front office and handle administrative matters. Duties of a secretary are often unseen by the public but can be vital to helping a company stay organized and on track. Do you think a career as an Office Secretary is for you? Secretaries, also called Administrative Assistants, work in all types of organization, from commercial to nonprofit, in all kinds of industries. Kara Jorges has been an Office Secretary in the legal field for nearly two decades.

Secretaries often manage customer files and other records in an office. In a doctor's office, for instance, the secretary pulls each patient's file at the time of the appointment for the nurse or doctor. She replaces it when the appointment is over. Keeping files in alphabetical order and using a filing system for easy storage and retrieval are keys to successful file organization. The duties of a secretary or administrative assistant vary by industry and employer, but some tasks are common to many work settings.

The executive assistant also acts as the "gatekeeper", understanding in varying degree the requirements of the executive, and with an ability through this understanding to decide which scheduled events, meetings, teleconferences, or e-mails are most appropriate for allocation of the executive's time. In a business, many job descriptions overlap. However, while administrative assistant is a generic term, not necessarily implying directly working for a superior, a secretary is usually the key person for all administrative tasks, and often referred to as the "gate keeper".

Those executive assistants that work with corporate officers must be capable of emulating the style, corporate philosophy, and corporate persona of the executive for which they work. In the modern workplace the advancement of the executive assistants is codependent on the success of the executive and the ability of both to make the job performance of the team seamless whereas the job place evaluation is reflective of each other's performance executive secretary for now. In 1952, Mary Barrett, president of the National Secretaries Association, C. King Woodbridge, president of Dictaphone Corporation, and American businessman Harry F. Klemfuss created a special Secretary's Day holiday, to recognize the hard work of the staff in the office. The holiday caught on, and during the fourth week of April is now celebrated in offices all over the world.

A secretary who specializes in an industry, such as a medical or legal secretary, may command a much higher salary. Many front-office secretaries work their way up to executive secretaries, reaching higher pay levels along the way. Administrative Assistant’s and Secretary’s Handbook by James Stroman – Everything you need to know to be an effective Office Secretary. American Society of administrative Professionals – Loads of educational webinars, articles, and certification to build up Office Secretary skill-sets. The Association of Executive and Administrative Professionals – Take a free salary survey to find out what you might make as an Office Secretary, or find practical advice on various issues of interest to administrative professionals.

An administrative or secretarial role can sometimes be a way into another profession, particularly those in the media or marketing; that is, many professionals in sectors such as marketing and the media start out in an administrative role and 'work their way' up. Similarly, university students and graduates often do short-term temp work as an administrator or secretary via a recruitment agency during the holidays or after graduating. This sort of office experience can be an asset on a CV. Personal Assistant and Office Manager – Network and exchange information with over 110,00 other administrative professionals. Executive Secretary Magazine – Read the latest news from the world of Executive Secretaries, and find out about training events and other great resources.

We analyzed several job listings to identify these core Office Secretary duties and responsibilities. Office Secretaries are employed in virtually every industry, particularly business, law, medical and education. Job growth for Office Secretaries is slow but steady. The Bureau of Labor Statistics estimates an increase in Office Secretary jobs of 3 percent through 2024, which will add over 100,000 additional jobs.

As such, executive assistants play a role in decision-making and policy setting. The executive assistant performs the usual roles of managing correspondence, preparing research, and communication, often with one or more administrative assistants or scheduling assistants who report to him or her.

Secretaries learn most of their duties on the job. Some companies, like those in the legal and medical fields, may prefer a secretary who has taken classes specific to the industry, so he is familiar with the terminology and practices. A bachelor’s degree may be required for executive secretaries. Filing.

We asked her to give us the inside scoop about the job. Here is what she told us. Her Majesty's Principal Secretary of State for the Home Department, normally referred to as the Home Secretary, is head of the Home Office and a senior Cabinet minister in Her Majesty's Government. It is a high profile position, one of the four Great Offices of State, and is widely recognised as one of the most prestigious and important roles in the British Cabinet. In the U.S.

An Office Secretary maintains the smooth running of an office through a variety of administrative and clerical duties. They handle office schedules, coordinate meetings and visits, organize files, answer phones and perform a huge array of other essential tasks. Office Secretaries generally work directly for organization or office management, and depending on their experience may also supervise other clerical staff.